Adding an image to email pitches or releases sent to the media is a best practice for engaging your contacts. You have two options for inserting images. They can either be uploaded from a file directory or inserted via a URL.

Using the Image Library to Upload Images

The image library gives you the ability to conveniently store images you have used in past email distributions so that you can easily reuse them in future ones (such as when your logo is often added to all of your emailed press releases). You also have the option to add new images to your image library.

There are a few guidelines to keep in mind when using the image library. The first is that only image files can be added to the library. Each image added to the gallery must be 4 MB or smaller. Your image library can hold 1,000 images at a time. If you need to have an image or images removed from the image library, please contact Cision Support.

To access your Image Library:

Select the Image Library button from the Editing Options Toolbar.
Use the Add Image Upload option if you want to upload and use an image that has not been used in previous email distributions. Remember that only image files can be uploaded to the gallery. Each image must be 4 MB or smaller.
To reuse an image that has already been uploaded as a part of previous emails, click on the image in the gallery view.

*NOTE: You may select more than one image from the gallery at a time.

Select OK. The selected images will be inserted into your email.
If you need to have an image or images removed from the image library, please contact our Cision Support.

Uploading Images via URL/Web Link

If you prefer to insert an image that is hosted on your organization’s web page or an image storage site, you can use a link to the image to add it to your email.

To add an image via URL/Web link:

Right-click on the image you would like to use and select Copy image address from the drop down.

In the Design Your Email screen of the Email Distribution wizard in the Cision Communications Cloud, place your cursor where you would like to include the image in the body of your email.

Click the Mountain and Sun icon on the toolbar.

An Image Properties window will open up on your screen. In the Image Info tab, paste the URL into the URL field.

You can use any of the additional fields on this window to make changes to the width,
height, border, space, and alignment of your image. When you are finished, click the blue OK button on the bottom right of the window to save your changes.

Your image should now appear in the body of your email.

Editing an Inserted Image

Once you have inserted your image, you can change its size, alignment, spacing from text, border, and add a link. There are two options for accessing the Image Properties options that will enable you to edit images, one for PC users and another for Mac users. Both of these methods are described below.

For PC users, access the Image Properties options by right-clicking on the image(1) and selecting Image Properties.
The Image Properties window should pop up on your screen.

For Mac users, access the Image Properties options by clicking on the image(1) and selecting Mountain and Sun icon on the toolbar.

The Image Properties window should pop up on your screen.

Image Properties Available

URL: The URL path is used by the system to find the image. If you are looking to make your image a link, you will want to use the Link option on the Link tab of the image properties.
Alternative Text: Text added in the Alternative Text field will appear if the recipient views the email with plain text or chooses not to download the images (per their browser settings).
Width and Height: You can resize the image by specifying Width and Height (in pixels). The lock will be on by default which automatically maintains the width-to-height ratio. However, you can click the lock which will unlock the ratio enabling you to override both Height and Width.
Border: This option will insert a black border around the image to differentiate it from the text. You can specify how wide the border should be in this field.
HSpace and VSpace: Add Horizontal and/or Vertical padding which will insert space around the image.
Alignment: Select either left or right alignment from this menu to create an effect where the text wraps either around the left or right of the image.

NOTE: If you prefer center alignment, you will want to click on the image and then use the center text alignment option on the toolbar to achieve the desired alignment.

Link tab